IMPACT OF MANGEMENT INFORMATION SYSTEM ON EFFECTIVE HUMAN RESOURCE MANAGEMENT IN AN ORGANIZATION

Abstract

This study is on impact of management system on effective human resource management in an organization. The total population for the study is 200 staff of ministry of communication and information, Kwara state. The researcher used questionnaires as the instrument for the data collection. Descriptive Survey research design was adopted for this study. A total of 133 respondents made translators, technology coordinators, human capacity building officers and senior staffs were used for the study. The data collected were presented in tables and analyzed using simple percentages and frequencies

 CHAPTER ONE

INTRODUCTION

• Background of the study

The management of information technology plays a crucial role, especially in the communication and information sectors such as government establishments, where they build their competitive advantage on credibility and information. Every aspect of management in the modern age relies heavily on information to thrive. Nothing moves without information and it is generally believed that information is power and that he who has it has power. It has even been described as a singular resource needed to develop other resources, including workers in an organization. That is why Odger and Keeling (2000) deduced that one way businesses meet information needs is to use Management Information System (MIS).    One approach by which organization can utilize company’s capability is through the development of Management Information System (MIS). There is no universally accepted definition of Management Information System (MIS) and those that exist reflect the emphasis and perhaps prejudice of their authors.  However, the term “Management Information System” (MIS) can be seen as a database management system tailored to the needs of managers or decision makers in an organization. MIS is a system using formalized procedures to provide management at all levels in all functions with appropriate information based on data from both internal and external sources, to enable them to make timely and effective decisions for planning, directing and controlling the activities for which they are responsible Argyris (1991). It should be noted from the above definition that the emphasis is on the uses to which the information is put. Planning, directing and controlling are the essential ingredients for “Management”. In essence, the processing of data, information, and communicating the resulting information directly to the user, is the key function of MIS. It should, therefore, be noted that MIS exists in organizations in order to help them achieve objective to plan and control their processes and operations, to help deal with the uncertainties, and to help in adopting changing or indeed initiating change.  Essentially, therefore, information has become a critical resource, just like energy, both of which are vital to the wellbeing of individuals and organizations in the modern world. Like energy and politics, technology is changing the ways in which information is captured, processed, stored, disseminated and used augured by Charles (2002).

Management Information System (MIS) is generally thought of as an integrated, user-machine system providing information to support operations, management and decision-making function in an organization Abdullahi (2004). As a matter of fact, MIS is a special purpose system useful for management in an organization. MIS is an accessible and rapid conveyor belt for appropriate high quality information from the generation to its users. The heart of an effective MIS, therefore, is a carefully conceived, designed and executed database. Its level corresponds to adaptive decisions. As a result, Management Information System (MIS) enhances the administrative process and the operations and decision-making powers of an organization. This explains why standard and digitalized information processing devices such as the computer, word processing and inter-net are highly welcome by organizations across the world. Kotler (2006) in a simpler manner defines Management Information System (MIS) “as a planned system of the collecting, processing, storing and dissemination of data in the form of information needed to carry out the functions of management. In a way it is a documented report of the activities that were planned and executed”. In other words, Management Information System (MIS) is an integrated user machine system for providing information to support the operation of management analysis and decision making function, which utilizes computer hardware’s and software’s as well as manual application for its procedures. Despite the utilization of Management Information System (MIS) in its various forms there still seems to be some problems that infringe on the effectiveness of decision-making by managers and the productivity of employees in an organization. This includes issues bordering on monitoring the system perhaps as a result of limited numbers of departmental managers and supervisors or their exit and also non-qualitative factors like morale of workers, attitudes of workers to work as well as the lack of flexibility of Management Information System (MIS) to update itself, thus calling for an investigation to provide needed balance Akinola (2003). Management Information System (MIS) seeks to know the motive for work and to find ways by which their realization can be helped and encouraged. This service has a dynamic aspect of management Saogy (1989).

1.2 STATEMENT OF THE PROBLEM

Management Information System (MIS) helps management in effective planning, organizing and controlling its workforce to achieve desired results. It therefore, means that the ineffective utilization of Management Information System (MIS) can result in low and poor quality production by workers. Also implies that Management Information System (MIS) is a necessity for successful management which could adversely affect the productivity of workers if not properly managed. Designing and implementing an effective information system for human resource management becomes a challenge to most government organizations and ministries. The cost and management of these systems at times becomes constraints in the achievement of organizational goals.

 1.3 OBJECTIVE OF THE STUDY

The main aim of the study is to examine the impact of management information system on effective human resource management in an organization. Specific objectives of the study are:

1. To determine the problems associated with Management Information System (MIS).
2. To determine how Management Information System influences the Human Resources Management.
3. To identify the benefits of Management Information System (MIS) in the motivation of workers.
4. To determine the role played by Management Information System (MIS) in the achievement of organizational goals.

1.4 RESEARCH HYPOTHESES

For the successful completion of the study, the following research hypotheses were formulated by the researcher;

H₀: there are no problems associated with Management Information System (MIS).

H₁: there are problems associated with Management Information System (MIS).

H₀²: there are no benefits of Management Information System (MIS) in the motivation of workers

H₂: there are benefits of Management Information System (MIS) in the motivation of workers

 1.5 SIGNIFICANCE OF THE STUDY

In view of the role played by information on how Management Information System (MIS) affects employees productivity, the long essay was expected to be of benefit to students, employers, employees, learning institutions and future researchers.

Students: It is hoped that students would see the needs to equip and avail themselves of the knowledge of Management Information System (MIS) in modern technologies to fit into the challenging world of work.

Employers: It is very much hoped that findings from this essay will provide ready tools for employers (management) to make effective and efficient decisions on managing their Human Resources (Man Power), especially in the effective use of Management Information System (MIS).

Learning Institutions: Institutions of higher learning are expected to use the needs and importance attached to the training of their students in modern Management Information System (MIS) and incorporates it in their learning experience to enable them fit adequately in the labour market.

Future Researchers: This long essay when completed is expected to be useful to future researchers by providing them with reference materials.

1.6 SCOPE AND LIMITATION OF THE STUDY

This essay covers an examination of the impact of Management Information System (MIS) on effective Human Resources Management (HRM) in an organization using Ministry of Communication and Information, Kwara State as a case study.

However, the essay has the following limitations:

1. The unwillingness to disclose some vital documents to the writer, which extensively hampered the essay in no small measure.
2. Another limitation includes money and time. For any research to be effectively accomplished; it needs adequate time and money to produce necessary materials.
3. Scarcity of relevant textbooks in the school library.

1.7 DEFINITION OF TERMS

MANAGEMENT INFORMATIO SYSTEM: Management information system refers to the processing of information through computers and other intelligent devices to manage and support managerial decisions within an organization

EFFECTIVE: successful in producing a desired or intended result.

HUMAN RESOURCE MANAGEMENT: Human resource management is the management of human resources. Commonly referred to as the HR Department, it is designed to maximize employee performance in service of an employer’s strategic objectives

ORGANIZATION: An organization or organization is an entity comprising multiple people, such as an institution or an association that has a collective goal and is linked to an external environment

1.8 ORGANIZATION OF THE STUDY

This research work is organized in five chapters, for easy understanding, as follows

Chapter one is concern with the introduction, which consist of the (overview, of the study), historical background, statement of problem, objectives of the study, research hypotheses, significance of the study, scope and limitation of the study, definition of terms and historical background of the study. Chapter two highlights the theoretical framework on which the study is based, thus the review of related literature. Chapter three deals on the research design and methodology adopted in the study. Chapter four concentrate on the data collection and analysis and presentation of finding.  Chapter five gives summary, conclusion, and recommendations made of the study

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