AN ASSIGNMENT ON PROJECT MANAGEMENT

Introduction

Project management is defined as the use of knowledge, expertise, tools, and strategies in a project environment. Project management has grown in popularity in recent years, reaching unprecedented levels of sophistication. It has arisen as a unique area of management practices in response to the problems posed by the new economic climate, globalization, rapid technological innovation, and stakeholder quality concerns.

Identifying requirements, setting clear and attainable objectives, balancing competing demands of quality, scope, cost, and time, and adapting specifications, plans, and approaches to meet the expectations of all key stakeholders, including the client and end-user, are all part of project management. We describe project management as the art and science of efficiently and successfully combining experience, knowledge, skills, tools, and strategies to meet stakeholder expectations. Organizations are managing multiple projects at the same time, according to current project trends. Long-term project management success necessitates proven and established project management methods and processes, as well as a number of successful projects to model. As a result, success necessitates organization-wide resource allocation, which may not always be attainable.

My role as a project manager

A project manager is the person in charge of overseeing the project. In other words, project managers are the project’s driving force. They make certain that the project is done on time and that it is delivered to the client in perfect condition. From project inception to project completion, he or she is in charge of all parts of the project.

To put it another way, he is the project’s champion. He communicates the project’s vision to his team members and keeps their attention focused on it. He or she is the individual who, in the end, is applauded for the project’s success or chastised for its failure. The project manager is responsible for the project’s success or failure.

Therefore, as a project manager my major roles are;

Planning

As previously said, the entire point of executing a project is to attain a specific goal. As a result, project managers play an important role in defining a roadmap or planning ahead of time. Furthermore, whether or not you acquire project approval is determined on my plan.

So, what exactly does planning involve? Planning addresses each of the following questions:

What tasks need to be completed?

Who is to complete these tasks?

By when should these tasks be completed?

As a project manager, I determine the project scope and develop a project plan and timeline in this phase. I create efficient procedures and policies to ensure that the project is completed on time and to the satisfaction of the customer. This is done while keeping in mind the allotted time and budget. Planning also include determining the available resources (human, financial, and so on). It also considers the amount of time required to accomplish the project.

Organizing

What should I do now that the project manager has a blueprint for how to carry out the project? Of certainly, carry out the plan. The fundamental responsibility of arranging comes first. To put it another way, it’s about giving the project team some structure. As a project manager, I must take into account the organization’s existing structure while doing so.

Organizing entails assigning duties to team members and establishing timeframes to meet objectives. This step also entails briefing the members on the instruments available to them. Let’s imagine the project calls for specific requirements to be outsourced. The project manager then determines the services that will be supplied, as well as the firm that will provide these services.

Leading

Leading is a broad function that encompasses all of a project manager’s other responsibilities. As a result, it can be regarded the most significant project manager responsibility.

As a project manager, I must take the initiative straight away. To ensure that the project runs smoothly, I must coordinate with several personnel. I need to keep an eye on the project’s progress on a regular basis. Managers make ensuring that everyone on the project team is meeting deadlines and following the rules. He/she holds regular meetings and ensures that team members complete follow-up tasks.

Monitoring

As a project manager, I must stay on my toes at all times and guarantee that the project stays on schedule. As a result, I must guarantee that the resources are used effectively. In addition, I must ensure that the project is completed within the specified time range. Many project managers use the three-stage controlling procedure outlined below to assist them with this step.

Measure: Keep a strict vigil on the progress of the project

Evaluate: Determine the root causes of deviations

Correct: Make appropriate corrections to address the issue of deviation

Monitoring in this context does not imply that decisions are imposed from on high. Projects are now managed collaboratively by the project manager and team members. As a result, rather than prescribing what needs to be done, the project team members contribute to monitoring.

Communicating

The importance of communication in the success of a project cannot be overstated. It is so important that several studies suggest project managers spend 90% of their time communicating. The project manager’s capacity to communicate determines how well he performs all of the above roles. It is what distinguishes a good project manager from a bad one.

When I say communication, I don’t just mean among team members. I also have to deal with a variety of folks. The project sponsors, clients, external vendors, and other key stakeholders are all included. During the course of the project, many decisions are taken. All of this necessitates the project member’s communication with essential individuals further up the chain of command.

The majority of contact, however, takes place between the project manager and the team members.

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