DESIGN AND IMPLEMENTATION OF AN AUTOMATED CAR-HIRING INFORMATION SYSTEM

Abstract

Nowadays, there are online car hiring services give much benefit to users in modern society. The existing of this manual system can overcome the problem of availability and provide convenience to the user in hiring, car. The manual Car Hiring System provides services only during office hour. So, customers have limited time to make any transactions or reservation of the cars. The existence of the online Car Hiring Systems nowadays has overcome the limitation of the business operation hour. Besides that, there are some customers who faced a problem in choosing car to be rented which suitable with some of the important requirements.

Data matching technique is applied to the system to fulfil their needs. The system will match the data entered by users to advice or recommend car to be rented. However, user may choose either to accept the recommendation or they can view the car catalogue provided by the system to choose by their own.

This system is functioned in retrieving, creating, updating and deleting the data or information depends on the security level and allows the organization to search user information from the database based on their identification card number. The system will be developed using .NET  environment and Mysql.

CHAPTER ONE

• INTRODUCTION TO CAR HIRING SYSTEM

Car Hiring System (CHS) is a web based system for a company that rents out cars. This system enables the company to make their services available to the public through the internet and also keep records about their services.

The world has become a place where there is a lot of technological development; where every single thing done physically has been transformed into computerized form. Nowadays, people’s activities have been transformed into work done by computerized systems. One of which is the main target of this project which is about Car Hiring System. The system of hiring cars exist back in the previous years, were people rent cars for their personal reasons. Car hiring is essential to many peoples’ plan to travel or move from one place to another for business purposes, tour, and visit or holidays, for these reasons Car hiring is very helpful.

The starting point of Car hiring is really unknown as said by Thomas Pretty; he also mentioned that many beliefs that Joe Saunders was the first man to start a Car hiring company. According to Thomas Pretty, charges were calculated with the help of mileage tracking device. Many people became interested in the Car rental business and hence got involved. Car hiring became more popular as years pass by. Today Car hiring services is found all over the world, especially in the developed and developing countries. To make this service more popular and accessible to the public it has been transform into a web base system and connected to the internet were everyone can be able to have access to it.

• OBJECTIVES OF THE STUDY

The main objectives of this project are:

• To develop a web based system that will help manage the business transactions of car hiring.
• To help in advertising the car rental services of a company, through the availability of the system online.

• SCOPE OF THE STUDY

The scope of this project is as follows:

• The Car Hiring System to keep detail records of both the cars and the customers, the duration they rent car as well as the type of car they rent.
• The system will be mainly design for small a company that renders it car rental services to customers.
• The system will have the ability to generate and print invoice for each successful transaction.

Level of Access:

The system will have two levels of access:

• The administrator
• Customer

• STATEMENT OF PROBLEM

The problem with some of the current system is that:

• Based on observations, some small companies already have a Car Hiring System which is not a web based application. This is a limitation that gives them capability to store customer’s details, but at the same time they cannot make their services more available to the public through the internet, they rather make use of posters to advertise their services to the public. These types of companies can overcome these problems by switching to the web base application of their type of system.
• They also make use of phone call reservations which is also limited to many features as compare to a web base system. For example a customer may make a phone call reservation for a particular car, but when he/she comes to pick the car, he/she might turn not to like the car; this could be because the customer could not see a sample picture of the car he/she wants to rent

1.4     SIGNIFICANCE OF THE STUDY

The significance of this project work, Car Hiring System(CHS) is;

1. Eliminate the manual methods used in automobile organization.
2. Stores information of all cars in the organization.

• Management of all rented cars

1. Provide complete details of rent and non-rent car.

1.5     LIMITATION OF THE STUDY

During this research work, there were lots of limitations and they include:

1. Lack of enough information for the design of a new system, due to poor understanding of the effects of the uses of computer system.
2. Error in data collected for the analysis and design of the new system.

• Distortion due to human factors such as stress, fatigue, sickness and weakness of the body within the period of this project work.

1. Lack of enough funds.

1.6     CONTRIBUTION TO ICT

The contribution of this software to Information and Communication Technology is implementing an expert system software in the security system that will help in identifying an official car automatically. This act will boost ICT in the school and It will also increase the rate of computer literate in the society.

1.6     DEFINITION OF TECHNICAL TERMS

Below are some technical terms uses in this project work:

1. ICT: Information and Communication Technology is often used as an extended synonym for information technology, but is a more specific term that stresses the role of unified communications and the integration of telecommunications (telephone lines and wireless signals), computers as well as necessary enterprise software, middleware, storage, and audio-visual systems, which enable users to access, store, transmit, and manipulate information.
2. Knowledgebase: is a technology used to store complex structured and unstructured information used by a computer system. The initial use of the term was in connection with expert systems which were the first knowledge-based systems.
3. Machine: A mechanical or electrical device that performs or assists in the performance of human task, whether physical or computation.
4. Mobile: Capable of being moved.
5. System: Set of computer components. That is an assembly of hardware, software and peripherals functioning together.
6. Software: Series of instruction that perform a predefined task. Instructions that cause the hardware- the machines to do work.
7. Car: A conveyance, a device for carrying or transporting substances, objects or individuals.

1.7     ORGANIZATION OF CHAPTERS

This project work is ranges from chapter one to five chapters. Chapter one carries introduction of the topic, background of the study, statement of problem, scope of the study, limitation of the study, contribution to ICT, definition of technical terms and organization of chapters. Chapter two review some related literature review of the project. Chapter three explains the research methodology, the method adopted in doing the project work. Chapter four explain the system design and implementation,analysis of the present system, data flow diagram of the expected system and high level model of the expected system, Chapter five is the summary, recommendation

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